How to "Land The Plane" When Communicating
How often have you tried to explain a technical concept only to see your listener's eyes glaze over?
Early in my career, I struggled to finish my thoughts. I wanted to show that I knew what I was talking about, so I jumped in and started talking at every chance, even when I didn't know what I wanted to say.
It took me years to realize that this habit slowed my career progression. I missed opportunities to make a real impact because my boss and coworkers couldn't follow my train of thought.
My goal today is to help you overcome the all-too-common word salad and ensure you "land the plane" every time by ensuring your communication is clear, concise, and always hits the mark.
Why It's Important to Think Before You Speak
Have you ever started explaining something and halfway through realized you're just talking in circles?
Taking a moment to think about what you want to say can prevent rambling and help you deliver your message clearly and confidently.
When you take a moment to prepare, people understand the why behind your message, meetings become more productive, and you make a stronger impression. It's a simple habit that can significantly impact your career and work relationships.
Steps to "Land the Plane" in Your Communication
Let's dive into practical steps to ensure your communication is clear and impactful.
Step 1: Identify Your Core Message
Before speaking, ask yourself: What's the main point I want to convey? Knowing your core message keeps you focused and prevents you from veering off into unnecessary details.
Step 2: Understand Your Audience
Tailor your message to who you're speaking with. Is it your boss, a fellow engineer, or someone from another department? Adjusting your language and approach ensures your message resonates with them.
Step 3: Keep It Simple and Concise
Avoid overwhelming your listener with technical jargon or excessive information. Stick to the essentials that support your core message. Simplicity makes your message more digestible and memorable.
Step 4: Use A Communication Framework
Consider using frameworks like BLUF (Bottom Line Up Front). Start with your main point, then provide supporting details. This approach grabs attention and makes it easier for others to follow along.
Step 5: Encourage Feedback and Clarification
Invite your listeners to ask questions or share their thoughts. Feedback ensures they understand you and fosters an open dialogue.
Communicating in Spontaneous Situations
We can't prepare for every conversation. Sometimes, you're put on the spot and need to articulate your thoughts quickly.
Applying all the steps we've discussed might feel overwhelming in these moments. But don't worry—there are ways to "land the plane" even when you're flying by the seat of your pants.
Your Impromptu Checklist
When you don't have time to prepare, rely on a simple checklist:
- Core Message: What's the one thing I need them to understand?
- Audience Awareness: Who am I speaking to, and what do they care about?
Focus on Your Core Message
Even in spontaneous situations, zero in on your main point. This will prevent you from wandering off-topic and ensure your listener grasps the essential information.
Use Simple Language
Avoid the temptation to dive into technical jargon. Using straightforward language helps you communicate complex ideas more effectively, especially when thinking on your feet.
Take a Moment Before Speaking
It's okay to take a brief moment to gather your thoughts. A deep breath or a short pause can help you organize your ideas before you speak.
Your communication is only effective if your message lands exactly as you intend. You can avoid talking in circles and ensure your ideas are heard by identifying your core message, understanding your audience, keeping it simple, and adapting (even in spontaneous situations).
Remember, the goal is to "land the plane" every time you speak. With practice and mindfulness, you'll find your conversations becoming more effective and your impact growing stronger.
So next time you're about to dive into an explanation, take a moment to think—your future self will thank you.